МойОфис

MyOffice Mail Mobile Application. Privacy policy.

Date of last revision:
February 28, 2023.

This Privacy Policy (the “Policy”) informs persons having contractual or other civil relations (“You”) with New Cloud Technologies Ltd. (the “Company”) in connection with the use of MyOffice Mail Mobile Application (the “Mobile Application”) about the types, categories and purposes of processing Your data, the processing of which is regulated by applicable law, and which the Company and/or third parties may obtain when You use the Mobile Application.

1. General Provisions

1.1. Processed Data

Mobile Application user credentials
Data about the device on which You are using the Mobile Application
Mobile Application crash reports
Mobile Application usage reports
Other data

1.2. Categories of Entities Whose Data Are Processed

Persons who have contractual or other civil law relations with the Company in connection with the use of the Mobile application.

1.3. Data Processing Purposes

Ensuring stable operation of the Mobile Application.
Sending notifications about new messages.
Detecting and correcting bugs in the Mobile Application.

2. Applicable Legal Basis

The legal basis for data processing shall be set forth in the legal regulations applicable to such processing.
By using the Mobile Application, You agree that the Company may collect, store, use and process Your data in any other manner.

3. Changes to the Policy

This Policy may be unilaterally amended by the Company, including for purposes of adapting the Policy to changes in the legal regulations in accordance with applicable law.
Please ensure that You check back regularly for changes to this Policy.
The current version of the Policy is available at: https://myoffice.ru/privacy_mobile_mail_en/
As soon as the changes require Your additional consent or mandatory familiarization, You will be promptly notified.

4. Ensuring Information Security

During the processing of Your data, the Company ensures security at every stage of the life cycle of such data.

The following factors are taken into account when ensuring information security:

Current technological level.
Appropriateness of selecting and applying data protection measures.
Nature of the data being processed.
Categories and purposes of data processing.
Assessment of the harm that may be caused to the entities specified in Clause 1.2 of this Policy.

During the processing of data, the Company ensures the confidentiality, integrity, and availability of the data by taking the necessary organizational and technical measures to protect them from unauthorized or accidental access, destruction, modification, blocking, copying, sharing, distribution, as well as other illegal actions in relation to them.
The Company has developed and implemented processes to ensure compliance with the rights of subjects specified in Clause 1.2 of this Policy, as well as the detection of unauthorized access to Your data and taking measures, including measures to detect, prevent, and eliminate the consequences of computer attacks on personal data information systems and to respond to computer incidents in them.

5. Data Processing

When using the Contact developers feature of the Mobile Application, the following information will be sent to the Company upon the user's consent:

Log file of the Mobile application which includes technical information the connections made by the Mobile Application, their parameters, the volume, and the result of information transfer.
File containing information about the Mobile Application, which includes:

Build type, version
Mobile Application instance ID
Information about the user's consent to send information to third parties, including the Company
Mobile Application window parameters: width, height, coordinates
List of user profiles (email accounts), including the following information:

Email address
Information about the configured profile synchronization interval
Username
URI of the connection to the server
List of profile mail folders, for each of them: flags, folder ID, folder name, relative path, total number of emails, number of unread emails

User device information file:

Display characteristics: available width/height, actual width/height, number of logical/physical dots per inch, display name and orientation, pixel density, refresh rate
Information about the operating system: architecture, core version, localization, name, version, type
Mobile Application instance ID

When You use the Mobile Application, the external services listed in Section 6 of this Policy are used for the purpose of detecting and correcting bugs in the Mobile Application, as well as for the purpose of sending notifications.

6. Transfer of Data to Third Parties

In order to analyze the use, optimize the program code, detect and correct errors in the Mobile Application, as well as to send notifications, information containing Your data may be transferred to the following third-party services:

Firebase Crashlytics;
Firebase Cloud Messaging;
Apple Push Notification Service;
Huawei Push Kit.

If You download the Mobile Application from the Google Play app store, information containing Your data may be transferred to the following services::

Firebase Crashlytics;
Firebase Cloud Messaging.

If You download the Mobile Application from the Apple App Store, information containing Your data may be transferred to the following services:

Firebase Crashlytics;
Apple Push Notification Service.

If You download the Mobile Application from the HUAWEI AppGallery, information containing Your data may be transferred to the following services:

Firebase Crashlytics;
Huawei Push Kit.

6.1. Firebase Crashlytics

The use of the Firebase Crashlytics service is necessary to get information about crashes and other malfunctions when using the Mobile Application.

The following information may be transferred to Firebase Crashlytics when the Mobile Application crashes or malfunctions:

Information about the device on which the Mobile Application is used, such as: anonymous ID, device model and type, operating system version and name, device settings, including language settings
Date and time of the crash, technical information about the crash
Mobile Application version

The information transferred to the Firebase Crashlytics service is not additionally stored and not transferred to other services. You can disable the transfer of the information mentioned in this Clause in the Mobile Application settings.
Information about the Firebase Crashlytics service policy regarding the data received, as well as data protection measures, can be found on the following resources:

Google's Privacy Policy is available at:

https://policies.google.com/privacy.

6.2. Firebase Cloud Messaging

The use of the Firebase Cloud Messaging service is necessary to deliver notifications to You about the new available messages addressed to You.

The following information may be transferred to Firebase Cloud Messaging:

Information about the author of the email: their avatar ID in the system, his First name, Last name and email
Information about the email You received: the subject of the letter, the part of its body, the name of the folder in which it was received, the date of receipt
Anonymous Mobile Application ID

The information transferred to the Firebase Cloud Messaging service is not additionally stored and not transferred to other services. You can disable the transfer of the information mentioned in this Clause in the Mobile Application settings.

Information about the Firebase Cloud Messaging service policy regarding the data received, as well as data protection measures, can be found on the following resources:

Google's Privacy Policy is available at:

https://policies.google.com/privacy.

6.3. Apple Push Notification Service

The use of the Apple Push Notification Service is necessary to deliver notifications to You about the new available messages addressed to You.

The following information may be transferred to the Apple Push Notification Service:

Information about the author of the email: their avatar ID in the system, his First name, Last name and email
Information about the email You received: the subject of the letter, the part of its body, the name of the folder in which it was received, the date of receipt
Anonymous Mobile Application ID

The information transferred to the Apple Push Notification Service is not additionally stored and not transferred to other services. You can disable the transfer of the information mentioned in this Clause in the Mobile Application settings.

Apple's Privacy Policy is available at:

https://www.apple.com/ru/legal/privacy/ru/.

6.4. Huawei Push Kit

The use of the Huawei Push Kit service is necessary to deliver notifications to You about the new available messages addressed to You.
The following information may be transferred to the Huawei Push Kit service:

Information about the author of the email: their avatar ID in the system, his First name, Last name and email
Information about the email You received: the subject of the letter, the part of its body, the name of the folder in which it was received, the date of receipt
Anonymous Mobile Application ID

The information transferred to the Huawei Push Kit service is not additionally stored and not transferred to other services. You can disable the transfer of the information mentioned in this Clause in the Mobile Application settings.

Huawei's Privacy Policy is available at:

https://www.huawei.ru/privacy-policy/.

7. Data Processing Timeframes

The Company processes your data solely for the period necessary to achieve the purposes specified herein.

Once these purposes have been achieved, Your data will be deleted.

8. Your Rights

You are not required to consent to the transfer of Your data to the Company and/or third parties. In this case, the Mobile Application cannot be used.

You are entitled to withdraw Your consent to the processing of Your data at any time, without affecting the lawfulness of the processing carried out before the withdrawal of consent. In this case, the Mobile Application cannot be used.

If You have any questions, requests, or wishes regarding the processing of Your data when using the Mobile Application, You may reach the Company using the following contact information:
Registered office address: 7 Universitetskaya Street, office 302, Verkhneuslonsky district, Innopolis, Republic of Tatarstan, 420500 Russian Federation.
Postal address: 1 Bolshoy Gnezdnikovsky Lane, building 2, Moscow, 125375 Russian Federation.
Email address: contact@myoffice.ru.